Migrate from Weave to Epic Ehr.
2 documentation-derived translation patterns — what carries over and what to watch for. Cited to the Feature Parity Map; the audit tells you whether the move is worth it.
Weave and Epic both let patients book appointments online, so a practice on Epic can retire Weave Scheduling and move booking onto Cadence via MyChart: enable Open Scheduling and Direct Scheduling so patients self-schedule, reschedule, or cancel against real-time, template-based provider availability, with Fast Pass offering earlier-slot waitlisting via automated SMS/email (the cancellation-fill job Weave's waitlist did). Keep Epic/Cadence (the system of record where the booked slot already becomes a real encounter feeding registration, intake, and billing); cut Weave. Because Open Scheduling can be offered to patients without an existing MyChart account, you do not strictly need full portal activation to replace Weave's website 'request appointment' widget.
- Warning: Weave can run 'with or without an integrated PMS' and posts an appointment request for staff to approve; Cadence writes the booking straight to the provider calendar, so rebuild the decision-tree routing (specialty, visit type, history) in Cadence before cutting Weave or self-booked visits land on the wrong template.
- Warning: Weave bundles scheduling with reminders/confirmations and its VoIP phone line — confirm Epic-native MyChart reminders cover the confirmation/reminder cadence Weave sent before turning Weave off.
- Warning: Epic Open/Direct Scheduling and Fast Pass are configured (and sometimes licensed) capabilities — confirm they are enabled and templated for the org before cancelling Weave.
- Warning: If the practice runs Weave specifically because its PMS/EHR was not Epic-integrated, verify Cadence templates and provider availability are fully built out so online self-scheduling actually has bookable slots on day one.
Weave and Epic both run two-way patient messaging, so a practice on Epic can retire the standalone Weave contract and move the conversation into MyChart: patients message the care team from the MyChart web/mobile app and replies land in the clinician's Epic In Basket on the same chart, while conversational/automated MyChart messaging covers the routine confirmations, intake nudges, and billing notices Weave previously texted. Keep Epic/MyChart (the system of record where the thread, any resulting order, and documentation already live); cut Weave. To replace the staff time Weave's shared inbox saved, lean on MyChart In Basket pools and turn on Augmented Response Technology (ART) so clinicians get an AI-drafted, reviewable reply in-workflow.
- Warning: Weave texts from the practice's own phone/VoIP line over SMS and reaches patients who never log in; MyChart messaging is portal-first, so confirm MyChart activation/adoption and keep an SMS reminder/notification fallback before cutting Weave or unportaled patients lose the channel.
- Warning: Weave bundles texting with its VoIP phone system, two-way texting, reminders, reviews, and payments under one login — cutting Weave for messaging alone can strand those adjacent workflows, so scope what else the practice runs on Weave first.
- Warning: Epic Open/Direct Scheduling, conversational MyChart messaging, and In Basket ART AI drafting may be licensed/configured add-ons — confirm they are enabled for the org before cancelling Weave.
- Warning: Re-point any reminder/confirmation/recall texts Weave automated onto Epic-native MyChart outreach so nothing silently stops sending the day Weave is turned off.